TERMS AND CONDITIONS
All cancellations must be made in writing to ForumPoint2 Conference Partners (jaimee@fp2.co.nz) and any refund decisions will made in consultation with the organising committee.
If you are unable to attend: You may assign your registration to another person, please contact ForumPoint2 Conference Partners (jaimee@fp2.co.nz) if you wish to do this.
Cancellation requests made before the 30 September 2024 will receive a full refund minus an administration fee of $100. Any cancellations after this date will be at the discretion of the organising committee. Refunds will be made after the conclusion of conference.
The New Zealand Sexual Health Society and ForumPoint2 Conference Partners are regularly monitoring the latest information from the Ministry of Health, World Health Organisation, along with the local the Public Health Authorities and we advise attendees to review this information prior to registering for the conference. If we are required to make any changes or cancellations to our conference due to New Zealand Government restrictions in relation to COVID-19, delegates will be notified by email and will be provided a full refund of their registration fee.
Personal information is collected on behalf of The New Zealand Sexual Health Society . A delegate list will be produced for the conference including name, organisation, and email address. It will be distributed to conference attendees, conference partners and exhibitors, and provided to The New Zealand Sexual Health Society and future organisers of their respective Conferences. This list will not be provided to any other third party. Should you not wish your details to be included on the list please indicate when asked during the registration process. Attendance information is collected for the purposes of contact tracing and may be disclosed to the Ministry of Health should the need arise.
The European Union's new General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst The New Zealand Sexual Health Society is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure your personal data privacy is protected. Please note, when you register online you will be asked to give your consent to providing your personal information in order to register for the conference.
The conference managers, ForumPoint2 Limited, in conjunction with The New Zealand Sexual Health Society and Venues will provide as safe and healthy an environment as possible for all attendees at the conference.
This commitment extends to ensuring the The New Zealand Sexual Health Society Conference operations do not place the local community at risk of any injury, illness, or property damage. The Venue will take responsibility for providing health and safety procedures whilst on site.
All measures within our ability will be undertaken to ensure that attendees are as informed as possible about any potential risks or hazards they may face whilst attending conference. All attendees will need to:
- Listen to the health and safety briefing onsite and/or read the health and safety document available at the registration desk
- Ensure all health and safety concerns; and all accidents or near accidents are immediately reported to the onsite ForumPoint2 Health and Safety Officer
- All attendees are encouraged to be responsible at all times and to promote a safe and healthy working environment for the entire conference duration
- Please respect your own personal safety and that of other conference delegates and employees.
- Delegates and exhibitors will adhere to any NZ Government regulations or restrictions as set down in the Covid-19 Protection Framework.
Payment can be made by credit card (Visa or Mastercard) at time of registration or by direct credit on receipt of invoice (account details will be included on your invoice). All prices are quoted on the summary page in New Zealand dollars and include New Zealand GST of 15%. Credit card payments will show debit as ForumPoint2 Ltd. Credit card payments are processed via a secure WindCave payment gateway with a high level of compliance.
Payment must be received prior to the start of conference.
Credit card – Payment by credit card, 3% processing fee applies.
10 days out from conference credit card payment will only be accepted as final catering numbers and arrangements have been made.
When registration fees change to standard fees, credit card payment only will be accepted.
The organisers and the Conference Managers will not accept any liability for losses associated with the conference. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the conference.
A conference photographer and/or videographer may be on site during conference and social functions. Any images taken may be used for future conference collateral and promotion. If you do not want your photograph taken or appear in generic shots, please ensure you (it is your responsibility) inform the photographer/videographer that you do not give permission for your photo/image to be taken at the time.
The information on the conference website is correct at the time of publication. However, the conference organisers reserve the right to change information. If, for reasons beyond the control of the organising committee, the conference is cancelled, registration fees will be refunded after deduction of expenses already incurred.
ForumPoint2 and The New Zealand Sexual Health Society reserve the right to refuse entry.